Per Books
What you actually recorded
Imported verbatim from your QuickBooks / Xero / Sage Trial Balance, or from the CSV you uploaded. No edits, no second- guessing. This column is the source of truth for what you saw at the close of the period.
Module 3, Financial Statements
From your books to lender-ready statements.
Keep your bookkeeping where it is. Capital Toolkit Financial Statements imports your Trial Balance, lets a CPA layer adjustments on top, and produces Review-level financial statements ready for a lender, a buyer, or your tax filing. Same shared GL as the rest of the Toolkit, no migration cost.
QuickBooks Exports Aren't Lender-Ready.
Your books are in QuickBooks, Xero, or Sage. You run the business. You expense things to the categories that make sense to you in the moment. Then someone — a banker, a buyer, the CRA — asks for “your financial statements” and what they mean is a CPA-signed Review-level package, not a PDF export from your accounting software.
The bank doesn't want your QuickBooks summary. They want normalized numbers, owner's draws separated from salary, one-time capital purchases stripped out of operating expenses, GST receivables sitting in the right account, intercompany transfers eliminated. They want a CPA's name on the cover page certifying the work was done.
Without that, your loan stalls, your valuation gets discounted, and your accountant's year-end takes twice as long because they're unwinding category drift instead of producing the deliverable.
Capital Toolkit Financial Statements bridges the gap. Your books stay where they are. The CPA reviews, normalizes, and signs. You walk out with the deliverable a lender or a buyer actually accepts.
The bridge
One Working Trial Balance. Three Columns.
Whatever shape your books arrive in, the platform projects them into a single working trial balance with Per Books · Adjustments · As Adjusted columns. The CPA sees what you actually recorded, what they had to fix, and the final position, at every account, every line, every period. The lender sees the As Adjusted column on the signed statements. You see all three columns the whole way through.
Adjustments
What the CPA had to fix
Adjusting Journal Entries posted during review. Misclassifications, accrual cutoffs, owner's draws split from salary, capital expenses pulled out of operating, GST receivable rebooked. Every adjustment carries a memo. Every adjustment is in the audit log.
As Adjusted
What gets signed off
The CPA-reviewed final position. This column drives the Income Statement, Balance Sheet, and Statement of Cash Flow on the deliverable. It's the number the lender, the buyer, or the CRA actually sees.
Three import paths
Bring Your Books However You Have Them.
All three paths produce the same Per Books column. The CPA review and adjustment workflow is identical regardless of how the data arrived.
Path A · Trial Balance upload
CSV or Excel, drag and drop
Export a Trial Balance from your accounting software, drop the file in. The platform fuzzy-matches your account names to a normalized chart. The CPA reviews unmatched accounts before posting. Works with any system that exports a TB.
- Works with QB / Xero / Sage / Wave / FreshBooks.
- Account name fuzzy-matching, CPA confirms.
- Re-uploads logged as new import events.
- Available today.
Path B · Native connectors
QuickBooks Online · Xero
Connect once via OAuth. The platform pulls the period's Trial Balance directly. No exports, no uploads, no manual step. Your CPA sees the period close as soon as you confirm it on the source side.
- One-click OAuth, no credentials shared.
- Period-bounded pull, you control the cutoff.
- Read-only, we never write back to your books.
- On the roadmap (2026 H2).
Path C · Statement summary entry
When there's no system at all
Owner enters the period's Income Statement and Balance Sheet summary directly. CPA layers adjustments on top. Output is As-Adjusted financials suitable for tax filing or a lender package, without standing up a full ledger first. Available today via the Bookkeeping Statements-only mode.
- Lowest-friction onboarding.
- Same Per Books / Adjustments / As Adjusted output.
- Bridges to full Bookkeeping if scope expands.
- Available today.
How it works
From import to signed deliverable.
Engagement length depends on how clean your books arrive. Standard fiscal year from clean books, two to three weeks. From messy books, longer, but you see progress on the working trial balance the whole way through.
Import the period
Drop in your Trial Balance, or (when native connectors land) authorize a QuickBooks / Xero pull. The platform projects your accounts into the normalized chart. Unmatched accounts queue for the CPA to map.
CPA reviews
Your accountant works through the working trial balance, flags accounts that need attention, asks you targeted questions, and posts Adjusting Journal Entries as the answers come in.
Adjustments lock
When all AJEs are posted, the CPA closes the engagement. The Per Books column locks. The Adjustments column locks. The As Adjusted column becomes the official position for the period.
Deliverable produced
CPA-signed Review-level package — Income Statement, Balance Sheet, Statement of Cash Flow, working trial balance with all three columns, and notes. Print-ready PDF, ready for the lender, the buyer, or the CRA.
What's inside
Everything the CPA needs to sign their name to it.
Trial Balance import
CSV / Excel today, native QuickBooks Online and Xero on the roadmap. Account name fuzzy-matching with CPA confirmation.
Adjusting Journal Entries
Full AJE workflow with memo capture per entry. Reversing entries supported. Recurring AJE templates for the things you fix every period.
Working trial balance
Per Books · Adjustments · As Adjusted columns at every account, every period. The CPA's working paper, the owner's progress view.
Review-level statements
Income Statement, Balance Sheet, Statement of Cash Flow, plus working trial balance schedule and notes. Print-ready PDF.
GST/HST working paper
Period-bounded GST collected and paid, ready to copy into your return. Adjustments flow through automatically.
Notes to financials
CPA-authored notes on accounting policies, related-party transactions, subsequent events, and anything else a reviewer needs to see.
Period lock + restate
Once signed, the period locks. Re-opens go through a formal restate workflow with a reason captured. No silent edits to past statements.
Audit log
Append-only history of every import, every adjustment, every sign-off. Who, what, when. Survives any review challenge.
Cross-module autofill
The same numbers feed Valuation, FP&A, M&A, and the lender package. Sign your statements once, the rest of the Toolkit picks them up.
Who it's for
Built for clients who already have books.
Business owners
You're already on QuickBooks, Xero, Sage, Wave, or you just keep your own summary. You need CPA-signed Review-level financial statements for a lender, a buyer, or the CRA. You don't want to switch your bookkeeping system to get them. This is for you.
CPAs
You produce Review-level statements for clients on heterogeneous systems. Stop unwinding category drift in Excel. The platform gives you a working paper file with imports, AJEs, and a working trial balance that survives any review challenge — same workflow whether the client is on QB, Sage, or a shoebox.
Brokers, lenders, and lawyers
Your client needs Review-level statements before the loan can fund or the deal can close. Refer them here. The CPA-led engagement gets the deliverable produced without you running the bookkeeping yourself.
Honest status
What's shipped and what's next.
The import-via-Trial-Balance path runs on the same engine that powers Capital Toolkit Books — production-ready today. Native QuickBooks Online and Xero connectors are next on the roadmap.
Live today
- CSV / Excel Trial Balance import.
- Statement summary entry (no source system needed).
- Working trial balance with all three columns.
- Adjusting Journal Entries with memo capture.
- Period lock and audit log.
- GST/HST working paper from the imported data.
On the roadmap
- QuickBooks Online native OAuth (2026 H2).
- Xero native OAuth (2026 H2).
- Sage 50 / Sage Intacct adapters (CPA demand-driven).
- Wave / FreshBooks adapters (CPA demand-driven).
- CPA-authored notes templates library.
- Review-engagement letter generator.
Looking for full bookkeeping instead? If you don't have a system today and want the platform to be your day-to-day general ledger as well as your Review-level output, see Capital Toolkit Books.
What Review-level FS unlock
Statements are the input every other surface expects.
Once the financial statements are CPA-signed and the working papers are clean, every downstream conversation — with a lender, a grant program, an investor, a buyer — starts from the same baseline. The modules below either produce the data behind the FS or consume the FS once they're done.
The Books
If you'd rather have the CPA run the bookkeeping inside Capital Toolkit instead of bridging from QB / Xero, Books is the full-ledger option that feeds FS without an import step.
See module →FP&A
Three-year projections built off the same normalized historicals the FS report on. Budgets, variance reporting, and the forward model lenders coverage-test against.
See module →Valuation
Defensible enterprise value across five methods. The FS package is the baseline; the qualitative risk layer and the multiples sit on top.
See module →CSBFP
Government-backed loans up to $1.15M. Lenders want clean Review-level financials and a credible projection model — FS plus FP&A delivers both.
See module →Alternative Funding Options (AFO)
Conventional senior debt, ABL, equipment, mezzanine, grants, and refundable tax credits all start from the same Review-level package — no rework, no re-export.
See module →Mergers & Acquisitions
Buy-side and sell-side diligence opens with the financial statements. CPA-signed Review-level FS shortens the time-to-LOI on a sale and the time-to-close on a purchase.
See module →
Watch
More on financial statements.
Plain-English video explainers from the Capital Toolkit YouTube channel.
Questions people ask first.
Get your books to lender-ready.
Twenty-minute demo. Bring a recent Trial Balance — we'll run it through the import and show you the working trial balance the CPA would actually see.
Don't have a CPA on the platform yet? Sign up directly — your engagement is temporarily held by a CPA on the platform until you bring in your own. Your data is portable.